Executive Assistant - Plant Operations and Maintenance, FT Days
Apply Now Hospital Name PIH Health Whittier Hospital Location Whittier, California Job Type Full-Time/Regular Job ID 25537-977Perform a variety of secretarial, clerical, and administrative duties as assigned by VP Facilities and Construction and Plant Operations and Maintenance (POM) Manager. Performs the highest level secretarial/assistant duties in which the end result relieves the Administrative staff of many routine and some specialized tasks. He/she is the vital link between those who make executive-level decisions and those who react to and implement the decisions, along with being an adjunct to the Administrative staff for special projects and reports, calendar management and scheduling, preparation for and reporting on meetings, tracking and assisting with follow-up with stakeholders as needed to ensure timely completion of projects, tracking and preparation of contracts, correspondence, filing, telephones, travel logistics and other special events and duties as needed.
PIH Health is a nonprofit, regional healthcare network that serves approximately 3.7 million residents in the Los Angeles County, Orange County and San Gabriel Valley region. The fully integrated network is comprised of PIH Health Downey Hospital, PIH Health Good Samaritan Hospital, PIH Health Whittier Hospital, 35 outpatient medical office buildings, a multispecialty medical (physician) group, home healthcare services and hospice care, as well as heart, cancer, digestive health, orthopedics, women’s health, urgent care and emergency services. The organization is nationally recognized for excellence in patient care and patient experience, and the College of Healthcare Information Management Executives (CHIME) has identified PIH Health as one of the nation’s top hospital systems for best practices, cutting-edge advancements, quality of care and healthcare technology. For more information, visit PIHHealth.org or follow us on Facebook, Twitter, or Instagram.
Required Skills
Knowledge of office procedures and practices; ability to express oneself--both verbally and in written form--in a clear, concise manner; excellent written and verbal communications, strong working knowledge of computers and advanced skills with basic computer-based software (Outlook, Word, Excel, PowerPoint) required.Ability to follow-up and document key areas of concern; typing at 60+ words a minute, speed writing, transcription, sound understanding of filing systems, mastery of general office skills (10-key, photocopying, basic mathematics, document formats and styles, etc.), excellent organizational skills.Some understanding of contract language and purpose of key content in contracts is preferred.
Required Experience
Required:
·High School graduate
·Five years of progressively responsible secretarial experience in hospital/healthcare setting
·High level of proficiency in the use of all Microsoft Office programs required.
Preferred:
·Specialized secretarial courses and/or college education
·Experience with contracting principles and contracting operating system with MediTract.
·Experience with budgeting and EPSi budget manager.
Address
12401 Washington Blvd.
Salary
28.81-47.53
Shift
Days
Zip Code
90602